Audio Version

Meeting Minutes: City Clerk's Preliminary Screening Committee

Meeting Date: [Date of Meeting - Not explicitly stated in transcript, assume current date for placeholder] Governing Body: City Clerk's Preliminary Screening Committee Type of Meeting: Special Meeting (Preliminary Screening)

Attendees: * Mayor Denise Simmons * Vice Mayor Marc McGovern * Councilor Jivan Sobrinho-Wheeler * Matt Nelson * Melissa Peters * Megan Baer

Absent: * Ray Ketchings

Executive Summary

The City Clerk's Preliminary Screening Committee convened to consider applicants for the position of City Clerk. The committee voted to immediately enter into executive session to prevent a detrimental effect on obtaining qualified applicants, as discussing these matters in open session could compromise the application process. The committee will not return to open session after the executive session concludes.

Agenda Item: Call to Order and Roll Call

• The meeting was called to order by Mayor Simmons.
• The Assistant Clerk conducted a roll call of committee members:
  • Vice Mayor McGovern: Absent (initially), then Present
  • Councilor Sobrinho-Wheeler: Present
  • Mayor Simmons: Present
  • Matt Nelson: Present
  • Melissa Peters: Present
  • Ray Ketchings: Absent
  • Megan Baer: Present
• Vice Mayor McGovern joined the meeting after the initial roll call.

Agenda Item: Remote Participation and Public Viewing Notice

• The committee acknowledged that pursuant to Chapter 2 of the Acts of 2025, the City of Cambridge is authorized to use remote participation for meetings of the Cambridge City Council and its committees.
• Notice was given that the City of Cambridge audio and video records meetings and makes them available to the public. Third parties may also be recording.
• There will be no public comment during this portion of the meeting or the subsequent executive session.
• The public can view this portion of the meeting on Channel 22 or the city's open meeting portal.

Agenda Item: Motion to Enter Executive Session

• Motion: Vice Mayor McGovern moved to enter into executive session to consider applicants for the position of City Clerk.
• Rationale for Executive Session: Entering executive session is necessary because discussing applicant qualifications in open session would have a detrimental effect on obtaining qualified applicants.
• Outcome: The committee will not be returning to open session once the executive session is adjourned.
• Vote: A roll call vote was taken on the motion to enter executive session:
  • Vice Mayor McGovern: Yes
  • Councilor Sobrinho-Wheeler: Yes
  • Mayor Simmons: Yes
  • Matt Nelson: Yes
  • Melissa Peters: Yes
  • Megan Baer: Yes
  • Ray Ketchings: Absent
• Vote Result: The motion passed with 6 votes in favor, 0 against, and 0 abstentions.
• The committee then proceeded into executive session.