Audio Version

Meeting Minutes: City Clerk's Preliminary Screening Committee

Meeting Date: [Date of Meeting - Not explicitly stated in transcript, assume current date for placeholder] Governing Body: City Clerk's Preliminary Screening Committee Type of Meeting: Preliminary Screening Committee Meeting Attendees: * Vice Mayor Marc McGovern * Melissa Peters * City Councilor Jivan Sobrinho-Wheeler * Mayor Denise Simmons * Megan Bear (Committee Member)

Absent: * Raisha Catchings (Committee Member) * Matt Nelson (Committee Member)

Executive Summary

The City Clerk's Preliminary Screening Committee convened to review and interview applicants for the City Clerk position. The committee voted to enter into executive session to conduct these interviews, citing that an open session would detrimentally affect the ability to obtain qualified applicants. The committee adjourned in executive session and did not return to open session. No public comment was taken during this meeting.

Agenda Item: Call to Order and Roll Call

• The meeting was called to order.
• Roll Call:
  • Megan Bear: Present
  • Raisha Catchings: Absent
  • Vice Mayor Marc McGovern: Present
  • Matt Nelson: Absent
  • Melissa Peters: Present
  • City Councilor Jivan Sobrinho-Wheeler: Present
  • Mayor Denise Simmons: Present
• Outcome: Five members were present, establishing a quorum.

Agenda Item: Motion to Enter Executive Session

• Discussion: The committee's purpose is to review and interview applicants for the City Clerk position. It was stated that conducting these interviews in open session would have a detrimental effect on obtaining qualified applicants.
• Motion: Vice Mayor Marc McGovern moved to go into executive session.
• Vote: Roll Call Vote
  • Megan Bear: Yes
  • Raisha Catchings: Absent
  • Vice Mayor Marc McGovern: Yes
  • Matt Nelson: Absent
  • Melissa Peters: Yes
  • City Councilor Jivan Sobrinho-Wheeler: Yes
  • Mayor Denise Simmons: Yes
• Outcome: The motion passed with 5 votes in favor, 0 against, and 2 absent.
• Decision: The committee entered executive session. It was explicitly stated that the committee would adjourn in executive session and not return to open session.

Agenda Item: Public Comment

• Discussion: No public comment was taken during this meeting.
• Action: Members of the public were invited to submit written communications to the City Clerk's office at cityclerk@cambridgema.gov.

Agenda Item: Remote Participation Authorization

• Discussion: The city is authorized to use remote participation at meetings of the Cambridge City Council and its committees pursuant to Chapter 2 of the Acts of 2025, adopted by the Massachusetts General Court and approved by the governor.